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#ACCESSIBILITY IN WORD SOFTWARE#
#ACCESSIBILITY IN WORD FREE#

Make sure that under Table Options, you select Header Row so that screen readers will identify the top row as column headings. Just like you use Style headings throughout your text, use column headers to make your tables consistent and easy to navigate.

Use clear and designated column headings.

Keeping these principles in mind can make them more accessible:

Tables are great for organizing data and information, but when they’re read by a screen reader, they can be confusing. This automatically uses your headings to create a linked Table of Contents that can make navigating your document easier for all readers.Įnsure tables are accessible. For longer documents, consider using Word’s built-in Table of Contents feature.Just make sure that each heading or piece of text is "tagged" with the right Style label so that screen readers can identify it.

#ACCESSIBILITY IN WORD FREE#

Feel free to change fonts, sizes, and colors.

Remember that you can customize how your Styles look without affecting accessibility.

don’t go from 1 to 3 or use 3 for your main title and 1 for your subtitles make sure 1 is the biggest heading, then 2, then 3, etc.). Nest your headings so that their Style numbers correspond to their hierarchy (i.e.

Make sure that you don’t skip heading levels.

For example, you can assign your paper title the Title style, use the Heading 1 style for your main section headings, use Heading 2 for your subsection headings, and so on. This helps to create an easy-to-understand system for somebody navigating your text.

Make sure you identify your headings in the correct order.

Use at least the main style options: Title, Heading (with numbered levels), and Normal.

#ACCESSIBILITY IN WORD SOFTWARE#

However, in order for the software to do this, the writer of the document needs to make those distinctions clear! Otherwise, the whole document will read as one big chunk of "Normal" body text.

This allows users to make logical sense of the document and to skip to certain headings and topics. Screen reading software will use audio to tell users whether a particular section of the text is a title, heading, subheading, or normal/body text. Because screen reading software (including purchased software options for Windows computers, as well as Apple’s VoiceOver function) reads aloud anything that is visible on the screen, using Styles is helpful because it gives your document structure. Use Headings and Document Styles to create a navigable structure.